6 key traits of a great secretary.

Quality, skills & knowledge A good Management Committee Secretary will: be methodical, with a good eye for detail; be well organised, with an orderly mind; have knowledge or experience of committee procedures.

Confidential Secretaries provide administrative and clerical support to the executives of a corporation. Their duties include following dictated instructions, taking minutes, transcribing documents, preparing confidential reports, writing letters, taking phone calls, and making travel arrangements.

• communication skills. Being able to effectively communicate with one’s boss is vital, but in addition, a secretary can often be the first point of contact for clients, stakeholders and business partners.
• organisational knowledge.
• independence.
• planning skills.
• detail-oriented.
• commitment.

Top 5 Qualities of a Good Secretary

1. Confidentiality and Privilege. Confidentiality is the main quality expected of a good secretary.
2. Honesty and Integrity. Honesty and Integrity go hand in hand.
3. Professionalism. A good secretary presents herself and behaves in a professional manner with a good attitude.
4. Knowledge and Skills.
5. A Sense of Humour.

Skills needed to be a Secretary You’ll need a fantastic ability to multitask and good communications skills to become a Secretary. Employers will be looking for people with good personal qualities and who get on well with people. Good communications skills, written and verbal. Discretion.

The secretary’s role in any formal group is to be guardian of the process of meetings. They are usually the person who makes the arrangements for the meetings, including AGMs, and keeps formal records of the group’s process and decisions: the minutes of the meeting. This may include keeping records of correspondence.

The secretary of a cooperative society should possess the following qualifications: (i) Graduate from a recognised university. (ii) A good knowledge of English. (iii) A good working knowledge in Accountancy.

Secretary Types

• Administrative Secretary. A variety of clerical and administrative duties are performed by administrative secretaries to run an organization proficiently.
• Executive Secretary.
• Legal Secretary.
• Office Secretary.
• School Secretary.
• Litigation Secretary.
• Medical Secretary.
• Real Estate Secretary.

Mandatory Requirements Company Secretary shall be appointed by means of a resolution of the Board containing the terms and conditions of the appointment including the remuneration. A Company Secretary shall not hold office in more than one company except in its subsidiary company at the same time.

A company secretary can be the CEO of the company too, which keeps his/her position close to the board of directors.

Apart from the duties, the CS can expect good pay of 25,000 to 40,000 per month in any Indian company. Starting a career as a Company Secretary brings many Duties & Responsibilities and apart from this, they play a significant role in company reputation as they handle legal matters.

A company secretary ensures that there is compliance when appointing directors by ensuring proper compliance to procedure for the appointment of directors. A company secretary ensures that a company’s interests are protected when there are undertakings like corporate acquisitions, disposals and mergers.

A company secretary is considered as the chief administrative officer, of the company. He regularly makes representation and enters into” contracts on behalf of the company. He is solely responsible for the board of directors for the smooth running of the office work.

Skill Sets for a Company Secretary

• Expertise for Company law. A Company Secretary (CS) needs to possess expertise in company law.
• Communication Skills.
• Compliance.
• Time Management & Multi-Tasking.
• Attention to Detail.
• Meticulous Planning.

Company secretaries You do not need a company secretary for a private limited company. Some companies use them to take on some of the director’s responsibilities. The company secretary can be a director but cannot be: the company’s auditor.

While the Companies Act does not generally specify the role of the company secretary, they usually undertake the following duties: Maintaining the company’s statutory books, including: a register of present and past directors and secretaries. minutes of general meetings and board meetings.

1 secretary

When opening a business bank account the secretary will need to sign the mandate which dictates the accounts authorised signatories. The company secretary has no rights specified by the Companies Act. Any rights would be depend on the terms of his or her contract with the company.

Company secretaries are often asked to take on responsibility for legal matters. You might be required to advise directors on their duties and to ensure they comply with the articles of association and business legislation, such as data protection and health and safety.

The Company Secretary may be personally liable under Section 188 of the Act for contraventions by the company in relation to: Any contravention of Section 188 is a strict liability offence, which means it is not necessary to prove intention, knowledge, recklessness or negligence (see Section 6.1 of Criminal Code).

Yes, the Director can be appointed as a Company Secretary although the Company Secretary is no longer a mandatory appointment. However, in the case of a PLC the company needs to have two Directors AND a Company Secretary.

Directors are appointed by members (shareholders and guarantors) to run and manage the day-to-day operations of the business. Secretaries are optional for private companies, but not public companies. They are usually appointed to assist directors with important administrative tasks.

What if I am a Director and Secretary? When executing documents on behalf of a company one person cannot sign the document or attest the fixing of the common seal in two different capacities (ie as director and company secretary), unless that person is the sole director and also the sole secretary of the company.

An employee who is not a director or the secretary is not able to sign a deed or document that requires execution by a company.

An authorised signatory is anyone who has been authorised by the company to sign. In practice, it will be the board who gives the authority to sign. The authorised signatory can be anyone at all – a manager, another employee or even a third party.