In the hospitality industry, the two largest expositions are the American Hotel & Lodging Association conference and the _____________ annual exposition. The annual meeting has ended and you are at the post-convention meeting with members of the hotel staff, the host company and your special events team.

Convention are important to associations’ annual revenues because it’s the singlelargest source of associations.

A creative spirit, flair for the dramatic, and a sense of adventure are all skills that make a professional event planner a success. A student who is interested in pursuing a career in event planning can gain valuable experience working with _____________.

Types of accommodation can be separated into two categories: catered and not catered. Catered accommodation provides the tourist with food. The food may or may not be included in the price of the hotel. Catering comes in different shapes are sizes and in different amounts.

Let’s take a look at the six most common types of business meetings, including:

• Status Update Meetings.
• Decision-Making Meetings.
• Problem-Solving Meetings.
• Team-Building Meetings.
• Idea-Sharing Meetings.
• Innovation Meetings.

a. Corporation events – These are mainly internal and is somewhere where superiors discuss company initiatives, policies and reports. The most common examples of corporate events are sales conferences, training seminars and manager meetings.

Definition: Corporate meetings are those business-oriented meetings in which the participants represent the same company, corporate group, joint-venture, or client/provider relations. Comments: A corporate meeting generally has the following characteristics: it is not organised by an external organisation; the aim of …

“Corporate meetings are those business-oriented meetings which happen between business colleagues to evaluate and plan current and future business activities”. The business colleagues can be from the same organization or groups of stakeholders with an interest in the subject matter of the meeting.

Corporate Meetings tell where the company is and where is it heading. They are communication drivers behind organization’s success. Successful Corporate Meetings are productive, creative, well- focused, timely and well-led.

one per year

Meeting minutes are typically taken by the organization’s secretary. Meeting minutes also need to be signed by the individual who took the minutes at the conclusion of the board meeting. Once signed, the minutes become a legal binding copy. This copy should be maintained in corporate records.

What should be included in meeting minutes?

• Minutes typically include:
• Meeting date, time, and location.
• Names of attendees and whether they missed any part of the meeting.
• List of those absent.
• Agenda items and brief descriptions.
• Any voting actions and how each individual voted.
• Time that meeting was adjourned.

The law varies from state to state as to how often a board of directors meeting should be held; however, most are held at least once a year. A board of directors meeting may also be called when momentous decisions are necessary.

Why do we need board minutes? Board minutes are needed for both legal and practical reasons. Under the Companies Act 2006, every company is required to take minutes of all proceedings of its directors, which must then be retained for 10 years from the date of the meeting.

1 Any Director of a company may, at any time, summon a Meeting of the Board, and the Company Secretary or where there is no Company Secretary, any person authorised by the Board in this behalf, on the requisition of a Director, shall Page 11 GUIDANCE NOTE ON MEETINGS OF THE BOARD OF DIRECTORS 10 convene a Meeting of …

For board meetings to be effective they need to:

• Have a purpose.
• Provide enough notice and appropriate materials for members to be prepared.
• Be chaired effectively.
• Follow proper meeting procedures and respect the time of board members.
• Have clear supporting documents such as an agenda, minutes and other reports.

5 tips for running a board meeting:

1. Start and end on time.
2. Ensure full participation, by all members.
3. Favor group discussion over “reporting”
4. Tap into each member’s unique expertise.
5. Stick to Robert’s Rules for ease and fairness.

5 Topics Discussed in a Board Meeting

• Company performance. The first item on the agenda is usually a rundown of the company’s performance since the last board meeting.
• Future strategies.
• Key performance indicators (KPIs)
• Problems and opportunities.
• Making plans of action.

Dear Sir, NOTICE is hereby given that the …………………………… (serial number of Meeting) Meeting of the Board of Directors of the company will be held on…………………………… (day of the week), the ……………………………

Your greeting should then list the directors’ names in the same order as the address block: “Dear Ms. Birch, Mr. Haslam and Dr. Blower:” It’s fine to use first names if you know the recipients well and this is your usual mode of communication.

The address of a letter to a board of directors begins with the title “Board of Directors.” No quotation marks are used. The company’s name goes on the next line. The third line has the street address, and the city, state and ZIP code are placed on the following line.

When writing to the Chair of a committee or the Speaker of the House, whether in an email or a physical letter, it is proper to address them as: “Dear Mr. Chairman/Madam Chairwoman,” or “Dear Mr. Speaker.”

A chairman is the leader of a business meeting or group. Charities, clubs, and the boards of companies have a chairman who acts as president or leader. The noun chairman can refer to this person, whether male or female, though sometimes a woman is called a chairwoman.

Use “Madam Chair” or “Madam Chairman” to address a female chair. The term “chairwoman” can be used if there is a particular reason to make the clear distinction that a female is fulfilling the role.

In simple terms, the CEO is the top senior executive over management while the board chairperson is the head of the board of directors. By contrast, the board chairperson of a company is the head of its board of directors.